SPECIAL EVENTS

Customized dinners, receptions & parties can be arranged for groups in our Oasis. We can also accommodate parties in our Penthouse or in the Ballroom. Your catering manager will be pleased to answer questions about pricing and permits and can help you select and create appropriate menus.

DECORATIONS

Floral arrangements and theme decorations of almost any design can be provided for an additional charge. Should you choose to make these arrangements yourself, kindly supply us with a list of your vendors so that we may assist them in servicing your needs. All deliveries must be coordinated through the catering office.

SIGNS AND DISPLAYS

No signs, banners or displays shall be erected or displayed in any part of the hotel without the approval of the Catering office. The hotel will not permit the affixing of anything to the walls, floors, windows, or ceilings throughout the property.

SHIPMENTS

Shipments may be delivered to the hotel a maximum of three 3 business days prior to the date of the function. Approval is required when packages, boxes and/or equipment exceed 200 pounds. Off premise storage and transportation at the clients expense may be required. Should shipment exceed five 5 boxes at 40 pounds each, additional charges will apply.

MUSIC AND ENTERTAINMENT

Due to City Of Miami Beach regulations no live musical performances are permitted on the premises. City Noise Ordinances demand that DJ’s moderate the sound volume in compliance with the City Code and adhere to the 11pm weeknight and 2am weekend cut off times. Your catering manager will be pleased to discuss with you the various musical or entertainment options vailable. All entertainment / music must be pre-approved by the catering office.

EQUIPMENT RENTALS / AUDIO/VISUAL REQUESTS

The client is responsible for equipment rental such as tents, dance floors, etc., as well as sound and lighting for the event if necessary at additional charge. Approved vendors with liability insurance are suggested. The Hotel will be happy to coordinate the rental order and suggest endors if desired.

ENGINEERING

Special electrical requirements for lighting or sound may be necessary at the event. The Hotel’s Chief Engineer will assist you with any such requirements.

FOOD AND BEVERAGE

The Florida State Liquor Commission regulates the sale and service of alcoholic beverages. The hotel is responsible for the administration of these regulations. It is the hotel policy therefore, that liquor cannot be brought into the hotel from outside sources. Additionally, the hotel does not allow any food to be brought into the hotel, whether purchased or catered from outside sources.

LABOR CHARGES

Bartenders

For each fifty 50 guests one bartender is required and will be charged at $150.00 for the first three hours and $25.00 for each hour thereafter. Bartender fee subject to current rate of 7% tax, (subject to change).

Waiters

The hotel will require one waiter for each twenty-five 25 Reception guests and one waiter for each ten 10 Dinner guests. A fee of $125 for each waiter for the first 3 hours and $25.00 each for each hour thereafter will be applied. Labor fee subject to current rate of 7% tax, (subject to change).

For groups of under 10 guests an additional service charge will apply. $125.00 full day, $75.00 half day. Subject to current rate of 7% tax, (subject to change).

CHEFS AND CARVERS

Chefs and carvers are required for some menu items and are charged at $50.00 each per hour. Subject to current rate of 7% tax, (subject to change).

SERVICE AND TAX

A 22% taxable service charge and present rate of 9% sales tax are added to all food and beverage charges. In accordance with the State of Florida Department of Revenue, sales and use tax, Florida Administrative code, 12A-1.011 the service charge is taxable at a current rate of 7%. This rate is subject to change. Note that food and beverage prices are subject to change without notice.

In the event that your organization is tax exempt, we are required by law to have a copy of your Florida state tax Exemption certificate on file prior to the event.

ROOM RENTALS / OUTDOORS FUNCTIONS

Your catering manager will confirm to you the charges for venues and the applicable set up and cleaning fees. Some events require the rental of tables, chairs, linens and catering equipment at the client’s expense. Your catering manager will discuss these requirements and charges with you. Some outdoor functions may have an additional service charge depending on the size and scope of the event. The hotel reserves the right to make the final decision to use indoor facilities in case of inclement weather on the day of your event.

ROOM RENTALS / OUTDOORS FUNCTIONS cont’d….

All outdoor functions can take place from Monday thru Saturday and all amplified music must be regulated to a reasonable volume at 11:00pm. For all functions at Oasis / Cabanas and Pool area, plastic glassware will be used.

NON-REFUNDABLE DEPOSIT / PREPAYMENT (SOCIAL FUNCTIONS)

An initial non-refundable deposit of approximately 50% of the estimated cost of the function will be required to hold the banquet space and will be due and payable as stipulated in the Letter of Agreement. Credit cards, checks and wire transfers are accepted as deposits. All deposits will be applied to The Client’s final bill. The remainder of the balance will be due prior to the day of the event.

GUARANTEE

The Hotel requests the receipt of the final minimum guarantee number of guests expected at the event no later than (seventy-two) 72 hours prior to the date of function. After that time, The Raleigh will only accept increases to the guarantee, which are charged per extra person at a rate to be determined for food and for beverage. The Hotel will determine charges for additional labor, equipment, and special services.

VALET PARKING

The hotel is pleased to provide Valet Parking at a rate of $25.00 per car (subject to change) for all guests present at a catered function (this discounted rate does not apply to in house, overnight guests). The charges may be applied to your banquet check or your guests may be responsible for their own parking charges.

RESTROOM ATTENDANTS & ELEVATOR OPERATORS

For functions over 75 guests, restroom attendants are encouraged and a charge of $75 will prevail. For events in The Penthouse, Elevator Operators are required at a fee of $100 ea. Fees are subject to current rate of 7% tax, (subject to change)

SECURITY

For certain events, the hotel may require that security officers be provided at the client’s expense. Security fees available upon request, subject to current rate of 7% tax, (subject to change).

DAMAGES

The client will be responsible for any damages, and/or losses to the premises or any other part of The Hotel, during the time their invitees, employees, independent contractors or other agents are on the premises. The Hotel does not assume any responsibility for and is not liable for any damages to or loss of any merchandise, samples, decorations, or equipment or any goods or personal property exhibited, displayed, or left in The Hotel prior to, during, or following the function.